You know AI could help your practice.
You just don't know where to start.
Most therapists are either overwhelmed by AI or ignoring it completely.
But there's a sweet spot in the middle where AI becomes your secret weapon for getting more done while avoiding burnout.
I love making tech easy to understand and sharing practical tools with all my amazing therapist friends.
So, here are the top 5 ways you can use AI in your practice in 2026.
(#5 is definitely my favorite)
1. Write your clinical notes
So you can stop working late.
Problem: You and your team are spending too much time writing notes. Multiple hours every week that could be spent seeing more clients or just enjoying life!
Solution: AI can either listen to your sessions (with client consent) and generate draft notes, or turn your brief summary into a complete note. You review, edit, approve. Minutes instead of hours.
Recommended Tools:
- Berries
- Blueprint
- Note Taker from SimplePractice
- TherapyFuel from TherapyNotes
- Quill (great option that does not record sessions)
Pro tip: Using the built-in AI option inside your EHR will be the most streamlined approach.
2. Get 24/7 business coaching
Without paying $2K a month.
Problem: You want expert help growing your practice. You have questions about marketing, finances, strategic planning and more. But hiring a marketing assistant, a director of finance, and business coach? Not in the budget.
Solution: Build yourself an AI Advisory Team using AI tools. Create separate "team members" who specialize in different areas of your business. Ask them anything, anytime. They never sleep, never take vacation, and never send you invoices.
Recommended Tools:
- Claude Projects (what I use daily)
- ChatGPT Projects (works great too)
My AI Advisory team includes Sam from marketing, Brenda from finance, Jason from HR and Steve the business coach. They've helped me make better decisions much, much faster. It's pretty wild.
Pro tip: if you want my help setting up your AI Advisory Team, book a strategy call with me here.
3. Enjoy marketing again
Or at least hate it less. 😅
Problem: You don't love marketing and you don't do it consistently. Your blog hasn't been updated in 6 months. Your email newsletter is . . . let's not talk about it. And creating social media content feels like pulling teeth.
Solution: AI can write blog posts in your voice, create ad copy that converts, design email campaigns, and even generate images for your content. You edit and approve, but the heavy lifting is done.
Recommended Tools:
- Claude or ChatGPT for writing
- Canva AI for quick social graphics
- ChatGPT, Ideogram or Google AI Studio for images
Pro tip: Give AI your best writing samples (emails, blog posts, etc.) and ask it to create a writing style prompt. The results will surprise you.
4. Speed up every admin task
Save time on all the things you're doing manually now.
Problem: You're under water. Juggling your inbox, managing your calendar, scheduling meetings and wearing all the hats in your practice. It's all taking too much time.
Solution: Connect AI tools to sort your email (if you don't have PHI in your inbox), create email templates to answer common questions, and literally ask AI "how can you help me with [any admin task]" and watch it work.
Recommended Tools:
- Claude or ChatGPT, of course
- Fyxer can manage your inbox (only if you have no PHI in there)
- More AI features will be coming to Google Workspace, Outlook, etc.
I use AI to draft emails, create templates, and automate workflows. I've easily saved 5+ hours a week just by asking AI to handle the busywork.
Pro tip: take a screenshot of your task list or your calendar, upload to AI and ask for help prioritizing your tasks or reorganizing your schedule.
5. Never miss another call
Instead, respond to all new inquiries in seconds.
Problem: You're missing too many calls and not responding to website inquiries fast enough. Potential clients reach out after hours, on weekends, or while you're in session. They leave a voicemail . . . and then they call the practice down the street. You lose clients you never even knew wanted your help.
Solution: Your AI receptionist can answer every single call and respond to every chat instantly. Handling simple screening, collecting client info and booking consultation calls. 24/7/365. It's going to be your new favorite team member.
Of course, we recommend SimpleIntake.
Yes, I'm biased, but this is my favorite because it solves the #1 problem all practice owners face: missing new inquiries.
The AI Receptionist answers in seconds, has real conversations, and books consultations while you're literally doing anything else.
Combine that with our human intake team (or yours)? Outstanding client care!
Sign up for SimpleIntake today! 😁
Pro tip: Even if you don't use an AI receptionist, set up an auto-text response when someone calls and you miss it. Something like "Hi! Sorry we missed you. We'll call you back within 2 hours" can dramatically reduce the number of people who call elsewhere.
So what's next?
Pick ONE of these to try this week. Just one.
Start small. Test it out a bit. See if it saves you time or makes your life easier.
Here's the thing:
AI isn't about replacing the human connection in therapy. It's about freeing you up to provide more of that human connection to the people who need it most.
And if you want help with #5 (the AI receptionist that never sleeps), let's talk. We'd love to show you how SimpleIntake works.
It's literally changing the game for practices that are tired of missing calls and losing clients.
You've got this. Now go get yourself an AI sidekick. 😂
