Support to simplify your group practice
We like to keep things simple! Start with 20 hours per month and pay-as-you-go for any extra time you use (same hourly rate). We bill by the minute & never round up.
You're going to love having the support of an amazing virtual assistant!
Take a look at our other amazing offerings
Everything we offer is designed to help you grow your practice while saving you massive amounts of time. We want you to get more done, so you can have more fun!
Therapy Intake Pro - training and support for your intake coordinator
Billing Assistant Pro - comprehensive training course for your in-house or remote insurance billing staff
Productive Practice Accelerator - a unique coaching program for group practices. You have to check this out!
My VA is a ROCK STAR!
I just wanted to let you know that my VA is an absolute ROCK STAR so far! She has been proactive, asks great questions, catches on really quickly to the system, and very communicative in helpful ways. I am super excited about her and just want to let you know how grateful I am for your making this possible. There are so many other tasks I haven't had time to attend to in the last two months and now I am starting to think I can do so!
Up and running in no time!
Productive Therapist had our VA up and running in no time. There was not a lot of hand holding and our VA made some adjustments that helped to streamline our intake process. Our VA took essential intake tasks off of our hands so that we, as business owners, could focus more on the big picture stuff. I highly recommend the Productive Therapist!
The Productive Therapist allows you to breathe again!
Seamless from start to finish! From finding information about what tasks a VA can do, to the best packages available to meet the needs of my practice, to friendly voices on the other end of the phone line to go through the options with care. This is very needed in our field, especially for solo practitioners who are likely overwhelmed when they are calling. The Productive Therapist allows you to breathe again! Tracel has been instrumental to me taking my private practice to the next level. With her expertise and commitment to my projects, she has gotten me totally organized and ready to grow my practice (my taxes will be so much easier this year due to this organizational system put in place now!) Tracel knows everything about Simple Practice and has taught me how to use it. She has also made templates from my existing documents. She is able to sense when I am getting overwhelmed with the task at hand and offers welcomed, on point, recommendations. She is able to think clearly and logically when I get blocked. She also is able to research and always is successful when there is something I have a vision for but don’t know exactly what I am looking for and/or where to find it. Her communication is clear with her goal in mind to be the VA that helps the person do more of what they love! I appreciate you Tracel and the Productive Therapist for finding a way to free up my time.
Working with the Productive Therapist was a wonderful experience. From the first point of contact I felt understood and supported. I was quickly connected with someone who knew exactly how to help me. I didn't need to go into too much detail as my virtual assistant understood my requests and could even make suggestions which I appreciated. The work was completed in a timely fashion. As a business owner it's so important to know when to delegate tasks so that you can run your business. One reason I was drawn to the Productive Therapist was because they get the therapy world and I didn't have to over explain anything. I would 100% recommend them if you need professional support with your business, whether it is for marketing, social media, blogging or other tasks. Your time is better spent doing what you love.
My VA has been fantastic!
Abigail has been fantastic! She is always on top of things and even suggests improvements to our systems.
She is a huge help and allows me to feel more calm, work on the business and no longer have to answer the phones!
How did I do this job without my VA??
We love having our VA assisting our clients and therapists. I’m not even sure now how I did this job without her! Tiffany has become an integral part of the success of our clinic. Having someone call clients, schedule them, inform clinicians of new intakes has been invaluable and made us more professional and fluid in our operations. Plus Tiffany’s positive attitude puts everyone in a good mood!
Got my life back!
The Productive Therapist helped me create a tracking system and client on-boarding process that was invaluable. I was matched with a VA that was aligned with my brand and she worked really well with my team. Having a VA gave me my life back! I realized I was spending 13-15 hours a week on the phones in addition to my caseload. Having that time back was a gift so that I could focus on my passions and profitability in my business. I wholeheartedly recommend The Productive Therapist!
Picked up our processes really quickly
Our VA Vanessa was great - she was sharp, had a lot of training, and picked up our processes really quickly. She actually had several great suggestions that helped us streamline our intake process. The only reason we discontinued is because she helped us get busy to the point where we needed a fulltime in-house person who was able to pick up where she left off. Having a VA helped me focus on improving other areas of our practice and was a big relief from the day-to-day tasks of running the business.
I started sleeping better at night!
I am so grateful and thrilled to be working with Luci. To give you a quick version of my story, I started a podcast 1 year ago focused on Cognitive Behavioral Therapy. One of my colleagues uses the Productive Therapist and that is how I was connected with Luci. She is professional, patient and so knowledgeable about this industry. Also, she is always available, returns my emails quickly and we have been able to get so much work done since I signed up. After my first meeting with her I started sleeping better at night just knowing someone could handle my podcast for me and I could trust her. We just posted my first podcast together and on my Facebook page I have had more engagements than ever before. I feel hopeful and excited to continue working with Luci and having her help in growing my podcast. Having someone I can trust and rely on has been the best part and most helpful, also having someone who understands my industry is invaluable. I will be sharing my experience with my colleagues from now on!
Professional & Responsive
I am so thankful for the team at Productive Therapist. They were supportive and eager to understand my needs from the very first phone call. I was very impressed with my VA's professionalism and responsiveness. It was incredibly helpful to have an instant team member and I felt like she "got us" from the first day. It was helpful to delegate tasks that I would have labored over and would have taken away from more important things on my to-do list. It feels so good to hand over tasks to someone I can trust and someone who is dedicated to my practice. It is also so impressive how quickly our VA felt like part of the team without having to do extensive training or on-boarding.
Total game changer!
I recently took a month long vacation. Typically being away from the office for that long would generate anxiety and limit my ability to be fully present while on vacation. However, this time around I there was something new. I knew that my TPT VA would be diligently working and responding to client inquiries while I was away. As a result I was able to relax and enjoy my vacation more fully. This was a real game changer!
Our systems were validated and our knowing of what we need was reinforced. Gaining a better understanding of the caliber of assistant we can expect, and, increasing our perception of multi-tasking was helpful. I absolutely recommend Productive Therapist.
My VA goes above & beyond!
Having a Productive Therapist VA has definitely been the right decision! I no longer feel scattered while fielding client inquiries and managing scheduling. My VA is diligent, consistent, takes initiative, and goes above and beyond. We have a good communication system and she knows when to reach out to me when something is time sensitive. She is warm and personable, and I feel confident having her on the front lines with setting up new clients and representing my practice.
You really care about my practice!
I love the space it's given me to focus on other things. I also really love not fielding client calls. Don't miss that AT ALL! I'm pretty sure I have the most amazing VA that ever existed. She's intuitive, has an amazing work ethic, open to ideas, responsive and proactive. She's also just an overall good person and I love interacting with her. I could not be happier with Courtney! I feel like you really care about me and my practice. The money I spend on these services are WELL worth it. Good job!
I felt taken care of by The Productive Therapist!
Overall I had a great experience. From the get go I felt taken care of by The Productive Therapist. Their system is well streamlined to give therapists a sense of confidence with who they're working with. It was really helpful to have a back up when getting back to potential clients. Also, I enjoyed getting help with the odds and ends of my business that were important, but routine so I could easily pass it on into my VA's capable hands. I would definitely recommend The Productive Therapist.
TPT is fabulous!
The Productive Therapist is a tremendous resource for therapy business owners. They offer a variety of packages to truly cater to the unique needs of my business and the stage I'm in. The outcome that I received from my VA is outstanding and more than I ever imagined. When I had questions, Uriah hopped on the phone to help answer them. I now have an amazing brand board and more ideas than I know what to do with. Truly, the biggest benefit is having someone who is skilled in the exact thing I need help with. In my situation it was working on branding and my VA was able to see things with a lens of expertise that was much better than my abilities. TPT is fabulous and I would highly recommend working with them!
Freed up to work on my business!
Our VA is bright, conscientious, and professional. It takes a lot of work to get someone to understand our systems but she has been more than up for it. I have enjoyed getting help with creating and maintaining my business systems. Not having to answer my phones has freed me up to work on the business!
Best decision I made!
Investing in TPT has been the best decision I've made since expanding my practice. Having a reliable VA that I can trust answer my phones has greatly increased my business and allowed me to focus more on seeing clients and other admin work. I never realized how much time I spent returning phone calls that I missed while in session. I also have another VA who helps me with 'everything else' from returning emails, helping with payroll, setting up systems and other odds and ends. Both VAs have been super responsive and reliable. It's also great knowing that a THERAPIST trains and vets each VA. I can honestly say I haven't returned a client phone call in probably 8 months. Also, having a VA who was familiar with a group practice set-up really helped me develop some great systems for payroll tracking and other important aspects of my practice. I would 100% recommend TPT without hesitation!
More time to spend with clients!
I love the experience I have had with Productive Therapist. It took me a little while to make the decision to get on board with a virtual assistant and I can not be happier. The training that Uriah and his team has put into the virtual assistants is fantastic. The Productive Therapist is always checking in with me to assess my level of satisfaction. I know right where I am with my use of hours. I love the communication I have with them and can reach someone very quickly if I need to. As a practice owner it is hard to decide where to outsource and put your money. This investment is well worth it and my assistant is the best. She has come to know my practice and can talk about to potential clients that call in. I can't even remember the last time I picked up the phone. She schedules my clients, turns potential clients into customers, helps with social media and so much more. Having her on board has given me more time to spend with clients. You can't go wrong with working with a VA from Productive Therapist.
Helping me stay organized!
My VA has been great. They are on top of their tasks, help me stay organized, and communicate in a timely and effective manner. They are able to make adjustments when needed and acknowledge and fix infrequent mistakes when they happen. They are solution focused and help me trouble shoot areas of improvement for their role and our practice structures. My VA helps me to save time, decrease stress, create and maintain business systems, provide better service to our clients and free me up to work on the business.
My VA is a dream to work with!
I need to tell you how incredibly helpful you and your team have been for me. The information I've obtained from you has been incredibly valuable to me. You have a gift for relaying information clearly and I just wanted to say thank you for putting your talent to good use for clinicians like myself. Also, my VA is a dream to work with!
All I felt was just...relief
I couldn't believe how fast my VA, Tiffany, got up to speed. And after the first week or so, all I felt was just... relief. I would watch the inquiry emails come in and I didn't have to do anything about them. It was not my problem anymore. It was fantastic! There is a lot of freedom in having a particular problem just completely handled by someone else.
My VA is the employee I would hire 20 times over.
As a solo practitioner and practice owner, I have been faced with unbelievable challenges and disappointments. When I met with my VA, I thought to myself (AND I PRAYED), “Lord, please let this work”! My VA is nothing short of incredible. She takes tasks I deem arduous and completes and executes them with excellence. She has supported me as a clinician and a business owner. She has shared best-demonstrated practices, identified areas of opportunity, and joined in partnership with me as I implement new ideas to scale and grow my business. Before joining the counseling field, I spent 20 plus years in HR and Management globally and domestically. My VA is the employee I would hire 20 times over. Her commitment to excellence, her unparalleled work ethic, and her ability to complete tasks is refreshing. She has exceeded every expectation I have and has continued to make my days easier.
The smartest investment I've made!
Having a VA has made my life a lot easier. I’ve been able to spend real quality time with my daughter and make plans for my family. My VA has handled our transitions and growth with incredible poise, self assuredness and curiosity. My business is truly thriving and TPT is a huge reason why. In fact, I’m now looking at bringing on more therapists and the future is looking so bright. The Productive Therapist VA has been the smartest investment I’ve made!
More free time to focus on the parts of the business I love
Using a VA to manage the day-to-day tasks of my business has been a total game-changer. More free time to focus on high-level things and the parts of the business I love. I highly recommend Uriah Guilford and his Team at The Productive Therapist for all of your virtual assistant needs.
It will save you money!
I have been with The Productive Therapist for about 1.5 years. My experience has been wonderful! Everything from the setup, to interviewing for the right-fit VA, to my actual VA has been smooth and easy. What was helpful? EVERYTHING!!!! I was doing so much before I got a virtual assistant. I run a group practice and I was answering the phones, running reports, trouble-shooting problems, handling graphic design, and all of my auditing! I was so wiped out. Having a VA was, literally, a lifesaver! I would definitely recommend TPT. I would also add that my biggest hangup in the beginning was what it would cost me. I can promise you that it will save you money. Your productive hours and mental energy can go into adding clinical hours or growing your practice. All of which yields more money in your pocket. Don't wait!
Worth every penny!
Hiring a VA through Productive Therapist has been easy and worth every penny! Having hired assistants on my own in the past, I really value all the effort, training, and support that Uriah and his team give to me and my VA. My virtual assistant takes care of all the details that are hard to complete in a timely way while running my practice and seeing clients. She manages calls, emails, and scheduling for me, and when necessary takes care of administrative tasks as well. Our VA does a great job and gives me peace of mind. I highly recommend The Productive Therapist to anyone looking to add a VA to their practice.
I can breathe again!
I wanted to let you know how excited I am about having Lidia work on behalf of my team. She came to our initial call with excellent questions and she has been incredibly thorough about making sure she understands all the little nuances of our practice. We just went live today and I'm already feeling like I can breathe better 🙂 The whole process has been impressive. Thank you so much!
Onboarding was seamless!
Everything was done in a professional manner. Onboarding was seamless and smooth and I had little need for corrections or re-training. It has been wonderful to have someone to take on calls, contacts, and other tasks that I either don't have the time or the desire to do myself! And to be able to do it with confidence that my VA would do it quickly, efficiently, and professionally is the best part!
Huge savings of time & money!
One more high praise recommendation to go with Uriah Guilford's team. They helped me cut my admin hours from 40-50 per week to 8-10. Not kidding! Actual numbers!! They fully and efficiently scheduled for my practice of 12-14 clinicians in that time. The hours decrease more than paid for itself.
Super responsive & supportive
My experience with TPT was awesome. They were able to do exactly what I needed, which was fairly complicated. The service was customized to suit my business needs and it totally took things off my plate. It was so great feeling taken care of and not needing to micromanage. They were super responsive, professional and I highly recommend them.
It is just miraculous!
I am so THANKFUL for Jamie! It is just miraculous to me each month to watch the way she gets things done so efficiently! Tasks that used to take up all of my evening and weekend hours are completed so quickly and accurately by Jamie. She is just fantastic and also so wonderful to work with.
I would be lost without my VA!
Working with Productive Therapist has been essential to my growth from solo practice to group practice. I now have a team of 20 therapists! My VAs admin and intake coordination skills have freed up my time, allowing me to put energy into expanding my practice.
Handling everything like a champ!
I just want to let you know how grateful I am. Jessica has really been perfect for our practice. There is a huge learning curve and we need so much reorganization, but she has been handling everything like a champ! I am so appreciative and want to say thank you!
My visions became reality!
Working with TPT for the last year was really amazing! I had a great VA who supported all of my ideas and was able to take my visions and make them become reality. I felt really supported during this past year. It was also helpful to have someone who was willing to try different tools and strategies to get to the ultimate goal. My practice increased in terms of being able to support more clients as well. The support that the VAs offer was the best part about having this service in place. I really got along well with my VA and if I come back, I would ask for her again. I would highly recommend Productive Therapist to others.