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Before:
After:Free Workshop: How To Never Miss A Client
78% of clients book with the first practice that responds. Watch our 15-minute workshop and learn how to be that practice, every time.
Stop Losing Clients to Slow Response Times
SimpleIntake is the AI-powered intake CRM built for group practices.
Respond in seconds
Track every inquiry
Sign up more clients
Your team is amazing
But they can only be in one place at a time. When they're on a call, grabbing lunch, or (heaven forbid) taking a sick day? New inquiries go straight to voicemail. By the time your team follows up, those potential clients have already booked elsewhere.
Here's the hard truth
The fastest practice to respond gets the client. Every. Single. Time. You're not losing clients because your team isn't good—you're losing them because they can't be everywhere at once.
What if you could respond to every inquiry in under 10 seconds?
Yep, even at 7pm on a Friday. Even when your team is swamped. Even on holidays. It would be a game-changer!
Everything your intake department needs. Nothing it doesn't.
SimpleIntake isn't trying to be your EHR, your billing system or your marketing platform.
We do one thing, intake, and we do it better than anyone.
AI Voice Receptionist
Answers calls 24/7 with a warm, professional voice. Responds to questions, qualifies callers, and books consultations.
Two-Way SMS & Email
Communicate with prospects from one unified inbox. Automated follow-up sequences, reminders, and templates — all included.
Visual Intake Pipeline
See every inquiry at every stage of your intake process. Nothing falls through the cracks. Your team knows exactly what to do next.
Consultation Booking
Potential clients self-schedule their consultation. No back-and-forth, no phone tag. The calendar fills itself.
Smart Automations
Follow-up sequences and intake workflows run automatically. Your team focuses on conversations, not admin tasks.
Conversion Tracking
Know your numbers. How many inquiries came in, how many became clients, and where people are dropping off in your pipeline.
Custom Contact Forms
Collect exactly what you need before the first appointment. Custom forms built around your practice's specific workflows.
AI Chatbot
Engage people right on your website. The AI chatbot starts the intake process before a human ever gets involved.
All HIPAA-Compliant
Everything runs on HIPAA-compliant infrastructure. Your clients' information is protected at every step.
Click to play
Before SimpleIntake vs. After SimpleIntake
Hear The AI Receptionist In Action
Don't just take our word for it, listen to real demo calls.
You'll hear how the AI handles tricky insurance questions, books consultations on the spot, and delivers the kind of responsive, caring experience that actually converts inquiries into booked clients.
Teen Therapy Inquiry
Caller In Crisis
Anxious Caller
Empowering Change
"The AI receptionist has been warm and welcoming to clients and helps them feel taken care of right away, which has been much better than sending them to voicemail."
Discovery Counseling Austin
"SimpleIntake has replaced several tools we were using and saved us money in the process. My team loves it and it has helped us provide better care to our clients."
How It Actually Works
Our team customizes SimpleIntake for your practice. You review, approve, and test—then go live whenever you're ready.
Phone calls, website chats and contact forms all flow into the system. It responds instantly with answers tailored to your practice.
Your AI receptionist can schedule consultation calls on your intake coordinator's calendar, send booking links via text, and also route calls to your human team when needed.
Review call transcripts, listen to recordings, and track caller trends in your dashboard. Make data-driven improvements to your intake process based on real caller behavior.
What does it cost?
Simple, Transparent Pricing
How Fast Does SimpleIntake Pay For Itself?
Spoiler: faster than you think 
You need just
2
sessions per month to cover the cost
SimpleIntake costs $297/month. Slide to see how many sessions you need to cover it.
You Will Love SimpleIntake
If you're a private practice owner who is:
If you're getting plenty of calls but not enough booked sessions, SimpleIntake can turn those missed opportunities into revenue.
Your questions Answered
It uses advanced AI voice technology that's clear, professional, and easy to understand. Callers know they're speaking with an AI assistant—and that's perfectly fine. They appreciate getting instant help without navigating phone menus or waiting on hold. The voice is natural enough that conversations flow smoothly, and callers get the information they need quickly.
We will set up your account and build your AI Receptionist in 3 to 5 business days. Then you can review, approve and test it. Then you can go live whenever you're ready.
Yes, absolutely. We sign a Business Associates Agreement (BAA) with every practice we work with to ensure full HIPAA compliance. We've been protecting client information for therapy practices since 2018.
Yes! SimpleIntake includes booking calendars, replacing Calendly, Acuity or other similar solutions. The AI Receptionist can book consultation calls directly with you or your intake coordinator. It does not connect with your EHR or book appointments for therapy.
It's trained on your practice's specific info. If a question comes up it can't answer, it takes a message and notifies you (or your team) by email. You can update it's training and knowledge base any time.
Perfect! Your AI Receptionist handles the initial response, routine questions and booking consults. This frees up your coordinator to focus on matching clients with the best therapist and taking care of other admin tasks.
Our AI is specifically trained for therapy practices and always discloses it's an AI assistant. Plus, complex conversations always go to your human team. You get the speed of AI with the trust of human oversight.
Yes, we'll set up a new number for you, but you can keep your current number and phone system. We recommend using the SimpleIntake number for all new inquiries—put it on your website, Psychology Today, Google AdWords, etc. You can also forward your existing number to the AI Receptionist (24/7 or just nights/weekends). We'll help you design the ideal setup for your practice.
Ready to start answering every call?
Stop wondering if you're missing potential clients. With SimpleIntake, every inquiry gets an instant response, so you can grow your practice without growing your stress.
